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I - Name |
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The
name of this organization is the American Coin Club, Inc. or
Beverly Hills Coin Club, as incorporated in the state of
California. The abbreviated name is ACC or BHCC
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| Article
II - Objects |
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The
objects and purposes of this association are to promote, extend,
and protect the interests of numismatists and numismatic
activities throughout Southern California, locally and
throughout the world by
encouraging the study of numismatics in all of its forms.
This is accomplished through our quarterly magazine,
distributed to members and libraries throughout the world, the
publication of numismatic books and information provided world
wide via our website.
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| Article
III - Membership and dues |
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Section 1 - The membership of the ACC/BHCC
consists of junior members, associate members, bronze members,
silver members, gold members and platinum members.
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Section 2 - Application for all classes of
club membership will be made in writing in such form and
under such conditions as the board of directors may prescribe.
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Section 3 - Honorary life membership will be
awarded only by vote of the membership at an annual meeting,
except that as each president leaves office s/he may be elevated
to honorary life membership by the incoming board of directors.
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Section 4
- Each member is entitled to all
privileges of the association, including the right to vote and
to receive any publications of the association.
Each member has one vote.
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Section 5
- Dues for the four classes of paid
membership will be set by the board of directors. Dues are
payable with application for membership and renewable on the
anniversary date of acceptance into the club.
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| Article
IV - Officers |
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Section
1 - The officers of the association are
president, vice president, secretary, and treasurer.
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Section 2 - The officers of section 1, six
appointed directors, an appointed dealer-director, and the
immediate past president compose the board of directors.
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Section 3 - A nominee for president must have
served or be serving as an officer or director of the ACC/BHCC.
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Section 4 - The elected directors should be
nominated from as many locations throughout the ACC/BHCC’s
membership area as possible. The dealer-director is appointed by
the president from the members who are also dealers.
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Section 5 - All terms of office are five years,
from installation at the annual meeting in an even-numbered year
until the installation of the following slate of officers and
directors at the annual meeting five years later.
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Section 6 - Officers and elected directors will
be elected according to procedures adopted by the board of
directors and attached to these bylaws. In the event an office
becomes vacant before its term has expired, the president will
nominate and the board of directors will appoint a replacement.
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| Article
V - Duties of officers |
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Section 1 - The president will preside at all
meetings of the ACC/BHCC and its board of directors; will decide all
points of order according to Robert’s Rules of Order;
and will perform all other duties incident to the office. The
president will establish all committees, appoint their chairs,
and serve as a member of each committee. The president will
appoint the editors of ACC/BHCC publications, who may further
appoint their own editorial staffs.
The signature of the president will be filed at
all banks at which the ACC/BHCC does business, with authority to
disburse funds in case of the absence or incapacity of the
treasurer. The president may authorize the treasurer to pay
routine operational expenses of the ACC/BHCC and capital expenses up
to $5000 without reference to the board of directors.
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Section 2 - The vice president will assume the
duties of the president in case the latter is absent or unable
to act, and will at all times aid and assist the president. The
vice president will coordinate the work of all members of the
board of directors; will act as liaison to the member clubs; and
will assume such additional duties as are assigned by the
president or the board of directors.
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Section 3
- The secretary will keep minutes of
all meetings and carry on such correspondence as is necessary to
the business of the ACC/BHCC. The secretary will be the custodian of
all current and past membership records and all retired records
of other officers.
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Section 4 - The treasurer will handle all monies
belonging to the ACC/BHCC; will receive all dues and other revenue
of the ACC/BHCC, depositing them in the ACC/BHCC’s bank accounts; will
render a written report of same at each scheduled meeting of the
ACC/BHCC or its board of directors; and will disburse funds to pay
routine operational expenses of the ACC/BHCC, and capital expenses
up to $5000, upon the authorization of the president. Unusual
expenses and capital expenses of $5000 or more must be approved
by the board of directors before being paid.
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Section 5
- Each elected or appointed director
and other board members should visit each local coin club in
his/her area of residence once annually. Board members will act
as liaisons between the ACC/BHCC and local numismatic organizations,
offering the services of the ACC/BHCC in furthering local clubs’
objectives. Directors will work under the guidance of the vice
president and are expected to attend all board meetings called
by the president.
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| Article
VI - Meetings and conventions |
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Section 1 - There will be an annual meeting each
year. If there is also a convention, the annual meeting will be
held in conjunction with the convention. A quorum for an annual
meeting will consist of fifteen members present in person,
including representatives of member clubs (who may be required
to show a current membership card for each club being
represented).
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Section 2 - At least two additional meetings of
the board of directors will be called by the president each
year. A quorum for a board meeting will be five members of the
board of directors. The dates and tentative locations of the
board meetings for the following year will be announced within
one month following the annual meeting. Geographic locations for
board meetings should be as diverse as possible.
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Section 3 - The place and date of each
convention will be determined by the board of directors at least
one year in advance. Profits from an ACC/BHCC-sponsored convention up
to $500 will go to the host club or organization. If profits
exceed $500, the ACC/BHCC will receive 25% of the profits in excess
of $500 from the host club or organization. In the case of a
financial loss, the ACC/BHCC will underwrite the loss up to a $500
limit.
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| Article VII - Discipline |
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Section 1 - A member having a grievance against
another member may file a complaint with the president, who will
refer it to a grievance and discipline committee for
investigation. The member accused will be asked to present
rebuttal of the complaint.
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Section 2 - The committee will make a
recommendation to the board of directors, who may discipline a
member found guilty of improper conduct by expulsion,
suspension, or other sanction, upon a two-thirds vote of the
members present at a scheduled board meeting.
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Section 3 - A member expelled for misconduct may
petition the board for readmission (again by two-thirds vote)
two years after the complaint has been resolved.
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| Article VIII - Amendments |
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The constitution and bylaws of the ACC/BHCC may be
amended at any time by the consent of two-thirds of the members
who respond to a mail ballot. Votes will be counted thirty days
following mailing of the proposed changes to the membership. All
amendments become effective upon approval.
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ELECTION PROCEDURE |
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1.
At the off-year
annual meeting the president will appoint an election committee
chair.
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2.
In the last
quarterly publication of the Rare Coin Magazine of that
year, the president’s message will contain a call for
nominations for the offices named in article IV section 1 of the
constitution and for eight directors.
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3.
Nominations are to
be made in writing and received by the election committee chair
by March 1st. A list of nominees will be sent to the secretary,
who will confirm that all nominees are members in good standing.
Upon verification, the election committee chair will send a
letter of acceptance to each nominee for his/her signature. The
signed letter of acceptance will indicate the nominee’s
willingness to serve and to perform the duties of the office for
which nominated, and the ability and willingness to attend the
annual meeting and the board meetings that would be scheduled
during the proposed term of office.
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4.
The election
committee chair will provide a ballot to the secretary to be
included with the 2nd quarter issue of the Rare Coin Magazine
(or to be mailed separately) so that each member may vote before
the annual meeting.
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5.
All election
ballots must be received by the election committee chair no
later than one week before the annual meeting. The chair will
meet with the other members of the committee to tabulate the
ballots. The report of the election committee will be signed by
all members of the committee.
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6.
The election
committee chair or the president will announce the election
results at the annual meeting, prior to which the results of the
election will be held confidentially by the committee.
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